Communications Officer

Job Posting

The CSTC is a Non-Profit Organization located in Prince George BC, and is seeking to fill the role of:

TECHNICAL SERVICES UNIT COORDINATOR – 1 Year Term

Job Summary

Reporting to the General Manager, the Technical Services Unit Coordinator position ensures the overall coordination and administration of all programs and series offered by CSTC, Technical Services Unit (TSU). Under the Memorandum of Understanding between Indigenous Services Canada and CSTC, Technical Services Unit, the TSU organization is to provide engineering services to CSTC Member Bands under the direction of a professional engineer who will provide overall technical responsibility for TSU designs, specifications, and construction supervision services.

Qualifications

The position of Technical Services Unit Coordinator requires completion of Grade 12, post-secondary education and related experience. The incumbent must possess a range of technical, managerial, and project experience and experience working with First Nations and/or of First Nations Ancestry is an asset. Good computer skills, including knowledge of Microsoft Word, Excel, business English skills, and interpersonal skills are also required.

Conditions of Employment

· Must be able to travel a minimal amount;

· Must have access to a reliable vehicle and hold a valid driver’s license;

· Full-time 1 year term position, subject to funding.

Purpose of the Job

Specific duties are as follows:

· Direct the TSU support staff, engineers, and maintenance personnel;

· Secure and maintain budgets;

· Overall supervision of the Coordination of the capital program;

· Provide assistance to liaise and consult with Band and Tribal Councils within the area to promote TSU services;

· Maintain contacts with other First Nations’ agencies;

· Actively represent the interest of the TSU as they relate to the capital program to various agencies and associations locally, provincially and federally through meetings, conferences or other functions as required;

Clerical Duties (With Additional Clerical Support):

· Maintain program filing system and update as necessary;

· Maintain library of technical reports;

· Maintain office inventory and equipment;

· Verify vendor’s invoices and other project invoices and prepare for submission to the CSTC Finance Department;

· Make inquires to INAC regarding status of capital projects or other requests;

· Satisfy quarterly reporting requirements of INAC by creating and maintaining a database of all capital projects for input into Capital Project Progress Reports for quarterly reporting requirements to INAC on behalf of member Bands by staff;

· Track project status (budget versus expenditures);

· Prepare capital project invoices for submissions for the CSTC Finance Department:

· Prepare funding request submissions for maintenance training, as required;

· Create form documents (i.e., completion report, etc.) for data input on the computer;

· Prepare capital project submissions, as required;

· Attendance at CSTC meetings, as requested.

Personnel Management

· Directly coordinate support staff, engineers and maintenance personnel;

· Follow established personnel policy for all staffing actions;

· Enforcement of personnel policy and disciplinary action, as necessary;

Financial Management

· Assist in the preparation of budgets as they relate to the operation and planning of technical services with Consultant;

· Provide assistance to negotiate and secure budget amounts for all contracts and proposals;

· Review and approve all invoices, obtain all monthly and annual program revenue and expenditure statements;

· Provide assistance to ensure financial reports as required by the funding agencies are prepared and submitted.

The above statements are intended to describe the general nature and level of work being performed by the incumbent. They are not intended to be construed as an exhaustive list of all duties, responsibilities, and/or skills required of the incumbent.

Assist Consultant Engineer (With the Following Duties)

• Certify project documentation to obtain capital funding as per MOU;

• Certify as-built drawings and/or CAIS forms to obtain O and M funding for the Bands as per MOU;

• Direct and review design work prepared by TSU technical staff;

• Review designs prepared by consultants, as needed;

• Certify Asset Condition Reports to INAC, if needed.

• Professional advice to Bands on capital and maintenance items, as needed;

• Capital planning for CSTC;

• Assist in submission to INAC and other agencies for additional capital and O and M funding;

• Liaison with BC Environment, Health and Welfare Canada, and other government agencies (i.e., environmental and health concerns with CSTC communities).

• Provides an engineering advisory service to Tribal and Band Councils by:

• Plans and organizes feasibility studies, capital planning studies, and pre-engineering investigations leading to effective Tribal Council planning by:

Implementing Capital Projects in CSTC Bands by planning and organizing the design and construction of new infrastructure projects, community buildings and school buildings, and the alteration or additions to existing to facilitate the work quality, timeliness, and budget constraints and other duties, as related.

If you are interested in this position, submit a cover letter, resume by June 30, 2021, to:

Carrier Sekani Tribal Council

Attention: General Manager

Suite 200 1460 6th Ave, Prince George, BC V2L 3N2

Email: generalmanager@cstc.bc.ca

We thank all applicants for their interest in this position; however, only those candidates selected for an interview will be contacted.

Preference will be given to those of Aboriginal Ancestry per Section 16 of the Canadian Human Rights Act. People of Carrier Sekani are encouraged to apply.